• Accounts Payable Administrator **6 Month Contract**

    Job Location CA-ON-Toronto
    Posted Date 3 weeks ago(6/29/2018 2:47 PM)
    Number of Positions
    Job Industry
    Accounting and Auditing Services, Real Estate and Property Management
    Career Level
    Entry Level, Experienced
    Postal Code
    M5E 1W1
  • Job Description (EN)

    Accounts Payable Administrator **6 Month Contract**

    Position Description


    Title: Accounts Payable Administrator

    Reports To:  Accounts Payable Team Lead


    Position Summary: The Accounts Payable Administrator is primarily responsible for, but are not limited to, reviewing and coding corporate invoices for multiple properties in a timely manner; working with employees and vendors to resolve all accounts payable inquiries in a timely manner; organizing and maintaining A/P files and other documents, as well as assisting in other accounting functions as necessary.




    • Receive invoices daily, date stamp them and match them with a PO.
    • Once an invoice is keyed in, verification that vendor name, invoice number, date are keyed properly.
    • Review of colleague’s E Procurement batches, prior to posting.
    • Monthly reconciliation of Bell invoicing and interfacing in SAP.
    • Invoice in discrepancies to be filed for daily review of approval
    • Auto match receipt function to be run every morning and then each PO should be verified in e Procurement to ensure that the auto match function picked up all no receipts. Process manually if the PO was missed.
    • Invoices where PO closed or PO cancelled are forward to AP Analyst to be entered in PNC (Procurement Non-Compliance) form for approval.
    • Preparation of the month end accrual of no PO’s, PO’s closed/cancelled
    • Preparation of accrual of invoices received but not received in e-procurement system
    • Key in out-of-scope vendors daily in SAP
    • Enter in utility invoices into SAP.
    • Assess RNI (PO’s Received and not invoiced) file and recommend closing outstanding PO’s.
    • Assess bi-weekly clarity reporting for invoice discrepancies.
    • Process holdback payments in a timely manner for vendors.




    • Handle all Accounts Payable regular and contractual invoices as assigned.
    • Other tasks as assigned by AP Team Lead and Manager.




    • 3 – 5 years of accounts payable experience
    • Proficiency with SAP, MS Excel, and MS Word
    • Good communication skills
    • French language is an asset
    • Excellent organizational skills


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