Position Summary:    The Project Coordinator, Ancillary Partnerships and Business Development is responsible for overseeing and coordinating the day-to-day activities of the Ancillary Partnerships and Business Development department.  The role involves managing all administrative tasks, coordinating projects and collaborating with internal departments and external vendors to drive projects and initiatives forward.  The Project Coordinator will report to the Associate Director, Ancillary Partnerships and Business Development and support the team’s goals and objectives.  This role will be the first point of contact for the department and will ensure effective communication between internal and external parties.  

Work Type: Hybrid (minimum 3 days per week in the office)    

Responsibilities: 

• Manage overall administration of Ancillary Department and process implementation. 
• Effectively oversee and coordinate the daily operations and progress tracking of departmental activities. 
• Facilitate effective communication between CAPREIT and external vendors to ensure seamless project management and adherence to timelines. 
• Schedule meetings, prepare meeting materials, attend meetings, and take accurate minutes and follow up on action items. 
• Collaborate with other CAPREIT departments to obtain necessary information and approvals to keep ancillary projects on schedule and ensure proper processes are adhered to. 
• Coordinate projects for specific revenue streams and tracks progress of these projects. 
• Review vendor contracts to comprehend contractual clauses and extract pertinent information for tracking systems and team reports. 
• Manage and update all tracking spreadsheets and monitor contract terms. 
• Maintain and organize documentation in Sharepoint including contracts, plans, property lists, reports etc. 
• Coordinate with the Finance and Accounting departments on a regular basis to ensure records are reconciled as needed.  Communicate with external parties on collections of payments. 
• Coordinate approvals for marketing events and send weekly reports to external partners. 

• Execute travel and meeting arrangements as required. 
• Research and source information as required. 
• First point of contact for general and/or service-related inquiries. 

Qualifications: 

• 4+ years’ experience in administrative role with experience supporting a team of 2 or more individuals 
• Advanced knowledge of Microsoft Office Applications  
• Excellent verbal/written communication skills 
• Professional demeanor and ability to work efficiently in a fast-paced environment 
• Good knowledge of Power BI is an asset 
• Ability to collaborate effectively with cross-functional teams 
• Contracts and Property Management experience is an asset 
• Basic accounting knowledge, SAP and other accounting software knowledge is an asset