CAPREIT

Procurement Coordinator

Job Location CA-NS-Halifax
Posted Date 4 months ago(1/22/2020 8:48 AM)
ID
2020-10887
Employee Type
Permanent Full Time
Career Level
Entry Level
Building : Address
23336 Longard Plaza- Regional Office Halifax
Postal Code
B3H 2W3
Job Industry
Building Materials, Real Estate and Property Management

Job Posting (EN)

Procurement Coordinator

Position Description

 

Title: Procurement Coordinator

Reports To:  Senior Manager, Procurement

 

Position Summary:  Responsible for a wide variety of duties and including but not limited to; Procurement Requisition Approvals, Purchase Order creation, Major Capex Purchase order creation and project management, Vendor Invoice Management, Accruals and responsible for general administrative projects as assigned and creation & management of tender documentation.

 

Responsibilities

 

Approvals

  • Review and approval of purchase requisitions or Purchase Order Requests
  • Investigate and resolve of purchase order discrepancies (incorrect item, price, etc.)
  • Modify purchase orders as required.
  • Recommend additions/deletions to the item master
  • Recommend additions/deletions to the vendor master
  • Review and distribute Procurement reports (spending, goods/services receipts)
  • Assists in preparation of budget templates
  • Works with Regional Buyer to review and correct vendor compliance issues.
  • Manage the Receiver Follow Up Report.
  • Validate Month End Accruals.
  • Address vendor inquiries and service/goods related issues
  • Other projects assigned by Procurement Manager, or Director

 

Purchase Order Creation

  • Create Purchase Orders in SAP
  • Ensure documents are executed per Capreit SADP
  • Receive contractor, consultant and engineers Purchase Orders per invoicing project
  • Strategic alliance with Accounts Payable Department to work through invoicing issues
  • Update process documentation, as needed
  • Coordinate purchase order requests and creation with multiple departments in corporate offices.

Major Capex Purchase Orders

  • Work with Procurement Services to assist in PO creation and management
  • Create Purchase Orders in SAP, attaching relevant documentation
  • Ensure appropriate signatures or email approval on all back up documentation per SADP
  • Ensure Purchase Orders are successfully sent to vendors

Tendering Documentation

  • Prepare documentation relating to category spend as directed by Director, Procurement or Procurement Manager.

Assist in Auditing

  • Assist Management/auditors during auditing period

Reporting

  • Accruals
  • GR/IR
  • Spend Analysis
  • Budget forecast

Filing

  • Filing potential vendor brochures, contracts, etc.
  • Projects and tasks as needed

Qualifications

 

  • 2 years related experience
  • Experience with Pivot tables
  • V-look up data
  • Experience with complex data manipulation through excel
  • Attention to detail and a high level of accuracy
  • Effective communication skills
  • Good time management skills
  • Team player
  • Ability to multi task
  • Good organizational skills

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