• Accounts Payable Administrator (6 month contract)

    Job Location CA-ON-Toronto
    Posted Date 2 months ago(2/11/2019 10:29 AM)
    Number of Positions
    Postal Code
    M5E 1W1
  • Job Description (EN)

    The Accounts Payable Administrator is primarily responsible for, but are not limited to, reviewing and coding corporate invoices for multiple properties in a timely manner; working with employees and vendors to resolve all accounts payable inquiries in a timely manner; organizing and maintaining A/P files and other documents, as well as assisting in other accounting functions as necessary.
    - Receive invoices daily, date stamp them and match them with a PO.
    - Once an invoice is keyed in, verification that vendor name, invoice number, date are keyed properly.
    - Review of colleague’s E Procurement batches, prior to posting.
    - Monthly reconciliation of Bell invoicing and interfacing in SAP.
    - Invoice in discrepancies to be filed for daily review of approval
    - Auto match receipt function to be run every morning and then each PO should be verified in e Procurement to ensure that the auto match function picked up all no receipts. Process manually if the PO was missed.
    - Invoices where PO closed or PO cancelled are forward to AP Analyst to be entered in PNC (Procurement Non-Compliance) form for approval.
    - Preparation of the month end accrual of no PO’s, PO’s closed/cancelled
    - Preparation of accrual of invoices received but not received in e-procurement system
    - Key in out-of-scope vendors daily in SAP
    - Enter in utility invoices into SAP.
    - Assess RNI (PO’s Received and not invoiced) file and recommend closing outstanding PO’s.
    - Assess bi-weekly clarity reporting for invoice discrepancies.
    - Process holdback payments in a timely manner for vendors
    - Handle all Accounts Payable regular and contractual invoices as assigned.
    - Other tasks as assigned by AP Team Lead and Manager.
    - 3 – 5 years of accounts payable experience
    - Proficiency with SAP, MS Excel, and MS Word
    - Good communication skills
    - French language is an asset
    - Excellent organizational skills


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